For small business

Polaris for small business

The jobs that never get done in a small business are not hard. There is simply nobody free to do them.

The short answer

Small businesses accumulate work that matters but never reaches the top of anyone's day: chasing invoices, keeping procedures written down, answering routine customer questions, producing the monthly summary. Polaris adds AI workers who take that work, hired through a chat interview in about sixty seconds. The software costs nothing, sign-in is an emailed code, and nobody opens a terminal.

Software cost: $0
Passwords to manage: None. Emailed code
Terminal required: No
Billing unit: ~$2 per human-hour delivered

Delegation without a bench

In a company of six, everybody has a job and everybody is doing it. There is no spare capacity, no junior to hand things to, and no budget that comfortably absorbs a part-time hire for work that amounts to perhaps a day a week. So a specific category of task simply never happens: important, not urgent, and nobody's actual role.

The tools sold to small businesses do not address this. A tracker gives you a better list of the things you are not doing. A doc tool gives you somewhere to write the procedure you have not written. Neither of them does any of it, and both charge per person per month for the privilege of holding your intentions.

The jobs that never reach the top of the day

Every small business has some version of this list, and it is remarkably stable across industries.

Invoices that are late and nobody has chased
The follow-up sequence everyone agrees should be systematic and which currently depends on somebody being annoyed enough to write an email.
How we do things, written down
Opening procedures, handover notes, the way the booking system is actually used. It lives in two people's heads and it leaves with them.
The same customer question, answered from scratch
Forty times a month, slightly differently each time, by whoever happens to see it first.
The monthly picture
A summary of what came in, what went out and what changed, produced late enough that it is history rather than a decision.

Hiring your first worker without a technical person

Every answer in the interview is a click. There is nothing to install.

1
Sign in with an emailed code
Enter your email, get a code, you are in. There is no password path anywhere in the product, which removes the most common reason a small team abandons a tool in month two.
2
Tell the Chief of Staff what keeps slipping
In ordinary language, in chat. It is on your roster from the first sign-in, so you never start with an empty screen and a create-project button.
3
Answer the hiring interview
A name, the role, what they should be great at, which tools they need. Option pills and multi-select, so every answer is a click rather than a blank field.
4
Connect only what that worker needs
One click per connection from a fixed catalog, authorised once for the whole business. Credentials are verified live and stored server-side; browsers cannot read them back.
5
Give it one real job this week
The worker card lands in chat ready for its first task. Assign something ordinary, read what comes back as a comment with any files attached, and close it yourself.

What it costs, plainly

The workspace is free for everyone in the business, permanently, with no seat count and no tier. Tasks, docs, team chat, file versioning and the Chief of Staff are all included.

AI work is billed at roughly two dollars per human-equivalent hour delivered, estimated by an open formula from observable effort and itemised job by job on a work log. If a line looks wrong you can challenge it from the log. A month with nothing assigned costs nothing at all.

Next, for a small business

The roles that fit a small operation and the everyday jobs they take.

Hire an AI bookkeeper

It does the sorting, chasing and drafting that eats a finance afternoon, and it stops at the line where a qualified person has to sign.

Hire an AI executive assistant

Every commitment made in a meeting becomes a task with a name and a date on it before the next meeting starts.

Invoice tracking that produces a chase list, not a dashboard

A worker matches Stripe payments to what you invoiced, ages the gap, and drafts the reminder for each account. You decide who actually gets chased.

Finding where the SOP and the real procedure came apart

Every written procedure starts accurate and drifts. A worker compares the document to how the work actually ran and reports the difference.

Tool stack cost for a 5-person team

Three subscriptions, five people, and the arithmetic laid out so you can check it against your own invoices.

Questions people ask

+We are not a tech company. Is this built for us?

The parts that require technical knowledge are optional. Hiring a worker is a chat interview with clickable answers, connections are one click each, and sign-in is an emailed code. The technical detail exists underneath and you can read it if you want to, but nothing in the daily use of the product requires it.

+Is it really free, or is there a seat charge hiding somewhere?

The software is free with no seat count and no tier. Unlimited people, tasks, workstreams and docs, plus the Chief of Staff, are included for every organisation. The only bill is roughly two dollars per human-equivalent hour of work an AI worker delivers, and nothing delivered means nothing billed.

+Who is responsible if a worker gets something wrong?

You are, in the same way you are responsible for a new employee's first draft. That is why the machine never marks a task done: it delivers the work as a comment, ticks its acceptance criteria and stops, and a person in your business closes and rates it. Never send anything to a customer or a tax authority that nobody has read.

+How long before it is useful?

Hiring the first worker takes about a minute. Getting a useful delivery out of it takes as long as one task, which is the only honest way to evaluate this. Assign something real from this week rather than a test, because a test task produces a test-quality answer and tells you nothing.

+What happens to our information if we stop using it?

Polaris is an early-stage product in public beta, so this is a reasonable thing to ask before you commit. Keep the documents that matter exportable, treat the first workstream as an experiment rather than a migration, and expand once you have seen a few deliveries you would have paid a person for.

Polaris for nonprofits

Your org chart is six staff and forty people who help. Per-seat pricing was designed for the opposite shape.

Polaris for solo founders

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