Role
Hire an AI executive assistant
Every commitment made in a meeting becomes a task with a name and a date on it before the next meeting starts.
What this worker is
An AI executive assistant in Polaris is a worker you hire to convert meeting output into tracked work and to prepare you for what is next. It turns notes into owned, dated tasks, drafts the follow-up messages, assembles a briefing document before a call, and produces a weekly digest of what is drifting. A person sends, schedules and commits.
- Typical output
- Owned dated tasks plus a briefing doc
- Core connections
- Google Calendar, Gmail, Slack
- Illustrative task
- 2.1 human-hours, $4.10
What this worker is great at
Turning talk into tracked work. Paste the notes from a meeting and it returns the commitments as individual tasks, each with the person who said they would do it and the date they said it by, filed into the right workstream. The commitments that had no owner or no date come back as a short list of questions, which is usually the most useful part of the delivery.
Preparation is the other half. Before an external call it assembles a one-page brief: who is on the call, what was agreed last time, what is open, and the two things you said you would come back with. That page is the difference between a call that moves and a call that recaps.
Weekly, it produces the digest: what is overdue, what is unowned, what has been pushed twice. Focus keeps the non-negotiables in view across today, this week and the next thirty days, and the assistant is what keeps the lane honest.
What to connect it to
Google Calendar
So preparation is tied to what is actually in the diary rather than to a list somebody maintains separately.
Gmail
For drafting follow-ups in context. Sending stays with you.
Slack
The Inbox turns messages into prefilled task suggestions, which is where most unrecorded commitments are born.
Google Drive
For the briefing packs and the documents a meeting refers to.
A realistic first week
- 1
Monday: last week's meeting notes
All of them, in one task. Acceptance criteria: every commitment has an owner and a date, or appears on the open-questions list.
- 2
Tuesday: a briefing pack
For your hardest call this week. Ask for one page, and for the two questions you should be ready to answer.
- 3
Thursday: the follow-up drafts
Short messages to the people who owe you something, drafted for you to send from your own account.
- 4
Friday: the drift digest
Overdue, unowned and twice-pushed, in one document, ordered by how much it will cost to keep ignoring.
Where the human stays in charge
The assistant prepares
- Commitments as owned, dated tasks
- Briefing packs before meetings
- Drafted follow-ups and chasers
- A weekly digest of what is drifting
You do
- Accept, decline and move meetings
- Send every message that goes out
- Decide what is genuinely a priority this week
- Close the task and rate the work
What an AI executive assistant is not good at
It does not attend or transcribe meetings. There is no recorder, no bot in the call and no live audio, so the notes have to arrive in the task. Give it a transcript and it is excellent; give it nothing and it has nothing.
It also cannot make commitments on your behalf. It does not accept invitations, book flights, negotiate a time with somebody's assistant or reply to anyone. Every one of those is a person's action, taken after reading what the worker prepared.
And it will not protect your calendar from you. It can show that three deep-work blocks were eaten by meetings this week, in writing, on a Friday. The decision to stop agreeing to them is not a task anyone can delegate.
Questions people ask
+Can an AI executive assistant join my meetings?
No. It works from notes or a transcript you put in the task. There is no meeting bot and no audio capture in Polaris, which keeps it out of the room and out of your recording policy.
+Does it schedule meetings for me?
It prepares the scheduling work, such as proposed slots and the message to send, and a person confirms. Google Calendar is in the connection catalog so the preparation is grounded in the real diary.
+How does it decide what belongs in Focus?
By the rules you give it in the skill file plus the dates on the work. Focus is a time-based lane across today, this week and the next thirty days, pinned first in every view, and the assistant proposes what belongs there while you decide what stays.
+What does a follow-up task cost?
Turning a meeting into eleven owned tasks and a digest is roughly 2.1 human-equivalent hours under the published formula, or $4.10 at $2 per human-hour. That example is illustrative; the real number for your job appears on the work log with the effort behind it.
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Every commitment from the meeting, owned and dated
The decisions were good. The problem is the eleven commitments that existed only in a document nobody reopened.
The weekly review, written before the meeting starts
A meeting that begins with everyone reading the same document is a different meeting.
OKRs that stay visible after the offsite
OKRs do not fail at the writing. They fail in week three, when nobody has looked at them since the offsite.
Connect Google Calendar to Polaris
Scheduling is the one thing an assistant is asked for first, and it is the one connection still waiting on Google sign-in.
Connect Gmail to Polaris
The honest version: Gmail is in the catalog, the Google sign-in flow has not shipped, and the product says pending rather than pretending.
Focus lane
A commitment for a horizon, not a filter over everything you have.